It’s no secret that I think highly of traditional manners and neither is it one that most Americans probably think they’re outdated. We could quibble over which ones continue to be relevant but I absolutely will not budge on the subject of sending handwritten thank-you notes. My hero Emily Post writes, in her 1922 landmark book Etiquette, on the subject of letters:
THE ART of general letter-writing in the present day is shrinking until the letter threatens to become a telegram, a telephone message, a post-card.
It may be, too, that in other days the average writing was no better than the average of to-day. … The difference though, between letter-writers of the past and of the present, is that in other days they all tried to write, and to express themselves the very best they knew how—to-day people don’t care a bit whether they write well or ill. Mental effort is one thing that the younger generation of the “smart world” seems to consider it unreasonable to ask—and just as it is the fashion to let their spines droop until they suggest nothing so much as Tenniel’s drawing in Alice in Wonderland of the caterpillar sitting on the toad-stool—so do they let their mental faculties relax, slump and atrophy.
To such as these, to whom effort is an insurmountable task, it might be just as well to say frankly: If you have a mind that is entirely bromidic, if you are lacking in humor, all power of observation, and facility for expression, you had best join the ever-growing class of people who frankly confess, “I can’t write letters to save my life!” and confine your literary efforts to picture post-cards with the engaging captions “X is my room,” or “Beautiful weather, wish you were here.”
While I think that most of her words, particularly the parts about letters shrinking to the size of text messages or DMs, have continued relevance today, I hesitate to suggest that you throw in the towel if you believe you are among those who cannot write letters. To save you the time of reading Emily Post yourself, although I wholeheartedly encourage you to do so because she is one funny lady, I’m going to share with you the basic rules of thank-you letter writing so that you have a template to use for any occasion.
Before you begin writing, be sure to choose a nice sheet of paper or note card, not some crumpled computer paper you have at the back of your desk, and find a blue or black pen. A serious thank-you note is no place for an aqua-colored gel pen.
Start with a greeting.
“Dear” is not stuffy, it’s a proper salutation. If it really ruffles your feathers, you could also write, “Hello.”
Thank the giver for the gift.
This is your chance to acknowledge what was given. “Thank you for the (adjective here such as lovely, pretty, sparkly, green) earrings.” If the gift was monetary, never directly reference the dollar amount, bucks, or Benjamins. Rather, choose a tactful way to refer to the gift such as, “Thank you for your generosity.”
Say what you’ll do with the gift.
People like to know their gift will be put to good use. “I’m going to an office party on Friday and the earrings will perfectly match my dress.” Don’t lie. If you aren’t going to use the item because the earrings are actually hideous, you might expand on your description of them and highlight something you do like about them such as, “I really enjoy silver jewelry.”
Address your relationship to the giver.
“It was so nice to see you at Christmas and I look forward to our Fourth of July barbecue this summer.” Let the person know how nice it was to see them at the event during which you received the gift if the exchange happened in person. If not, it may be appropriate to say that you hope to see the giver soon. Make the person feel appreciated and not just for their money.
Say thank you. Again.
Close your letter with a simple line of thanks. “Thank you again for your gift. It is most appreciated.” This is, after all, the whole point.
Close.
Choose a standard closing such as “Sincerely,” or “Love,” and sign your name.
That’s it. It’s simple, gives you total credibility as a responsible, mature adult, and plus, people are much more likely to give you nice things if you’re grateful to receive them.